How to seamlessly switch your company’s encrypted collaboration service

The software your employees use each day should slot effortlessly and organically into their workflow. With that in mind, it’s no surprise that changing your company’s digital infrastructure – whether that’s due to your company’s evolving needs, upgrades, or because your current software reaches its end of life – can seem like a daunting or overwhelming task.

Luckily, a few simple steps can minimise disruption and ensure your operations don’t just run smoothly, but become safer and more secure.

Take stock

Any major change is the perfect time to reassess the digital landscape. Data security regulations are constantly changing, so make sure you brush up on your company’s legal responsibilities to store and share data securely, especially if you have offices in more than one country.

It’s also a good time to weigh up which type of encryption will best serve your company, based on local laws and any digital security concerns that could put your company at risk. Not all encryption methods are created equal, and it’s good to have a firm grasp on how each one works.

End-to-end encryption – the industry gold standard used by solutions such as Tresorit – ensures that files and their relevant metadata are encrypted on your device with unique, randomly generated encryption keys. These keys are never sent to our servers in an unencrypted format, and accessing files is only possible with users’ own unique decryption key.

Know your needs

In order to get the most out of your encrypted storage solution, you’ll have to know exactly what you need from it. Working out how many employees will need to use the system is a good place to start. Some departments, such as finance and research and development, may seem to have the most obvious need for cybersecurity software, but remember that any team handling personal or sensitive information will need to send and store data securely.

If some employees work remotely, then you’ll need to make sure that your encrypted storage solution is available on a range of web browsers and laptops, as well as tablets and devices for work on the go.

You’ll also need a good idea on whether your encrypted files will be shared internally or externally. Some solutions will require recipients to download certain software in order to retrieve their files, which can cause problems if you’re hoping to share data with anyone outside your company.

Invest in training

A comprehensive training program is vital to make sure staff feel supported and confident using encrypted sharing systems on a day-to-day basis.

Getting team members up to speed as quickly as possible minimises any loss in productivity while you’re changing software. It’s also an important step to strengthen your company’s general cybersecurity. While we often imagine issues such as data leaks as stemming from malicious outside attacks, they can be caused by something as simple as an email sent to the wrong recipient.

At Tresorit, our dedicated IT team and large database of training videos are always on hand to help companies switching to our encrypted collaboration services.

With the ability to activate hundreds of licenses in just a few weeks, Tresorit is easy to slot into your company’s existing data transfer mechanisms, ensuring a seamless transition period.