Data segregation simplified: unlocking secure collaboration with data rooms

Streamlining access and enhancing security for effective teamwork and compliance

When working with sensitive data across multiple clients, keeping everything separate while maintaining efficiency can feel like walking a tightrope. Industries such as finance, healthcare, legal, and manufacturing often face the daunting challenge of balancing seamless collaboration with strict data segregation requirements. This is particularly challenging when multiple clients require access to sensitive information. Managing separate data silos is crucial not only for regulatory compliance, but also for earning the trust of customers. But how do you keep data flows smooth while guaranteeing data is kept apart for privacy and compliance?

In the October episode of our ‘Who’s Next’ series, Marton Miklos from ACPM IT and our head of product marketing, Aaron Stillman will dive into this topic.

Why data rooms are the answer

Virtual data rooms (VDRs) are secure online platforms designed for storing and sharing sensitive information. In the past, companies relied on physical data rooms filled with filing cabinets to safeguard their documents. However, with advancements in technology, data rooms have become the standard, as they offer superior security, accessibility, and efficiency and provide robust features tailored for complex business transactions.

Data rooms are designed to streamline collaboration while upholding the highest standards of data security and privacy. They allow organizations to:

• Keep data separate: With built-in access controls and user permissions, data rooms enable teams to ensure that only authorized individuals can view or edit specific files. This means you can work with multiple clients without risking cross-access to sensitive information.
• Enhance compliance: Regulatory compliance is non-negotiable, and using secure data rooms that are end-to-end encrypted ensures adherence to regulations such as NIS2, GDPR, HIPAA, and TISAX.
• Collaborate efficiently: While strict data segregation is essential, data rooms enable smooth, efficient workflows. Teams can collaborate securely, from anywhere and from any device, without the constant worry of breaching compliance or compromising sensitive information.
• Boost customer confidence: By demonstrating that your company has robust systems in place to protect client data, you build a foundation of trust. Customers can rest assured that their information is safe and handled with the utmost care.

Working in silos to stay secure

For many organizations, working in silos is often viewed negatively. However, in sectors handling highly sensitive data, keeping certain operations separate is not only beneficial but necessary. Data rooms provide a controlled environment where data can be securely isolated while still enabling collaboration with external stakeholders. However, for true security, data rooms must offer end-to-end encryption —and not all solutions on the market provide this critical protection.

In our upcoming webinar, “Who’s Next: Working together and keeping data apart: Unlocking the power of data rooms,” cybersecurity expert Marton Miklos from ACPM IT will delve into how businesses can use data rooms to manage data segregation, meet compliance requirements, and ensure secure collaboration.

What you will learn:

1. The role of data rooms in complying with GDPR, NIS2, HIPAA, and TISAX
2. How to juggle multiple clients and maintain strict data separation
3. The benefits of using data rooms to streamline secure collaboration while meeting customer expectations

If your business is dealing with sensitive data across multiple clients, or if you're looking for ways to simplify compliance with stringent data protection laws, this webinar is for you. Learn how data rooms can provide the peace of mind you need to stay efficient, compliant, and secure.

The free webinar is open to all and will be taking place online on 17 October 2024 at 15:00 CET. There’ll also be a special Q&A session for any queries, questions, or concerns that you may have.