While it’s hard for us to imagine working without our laptops and smartphones, there are still many occasions when we turn to old-school methods. We review printed contracts, and note down to-do-lists and meeting notes on writing pads, whiteboards, or sticky notes. However, digitizing analogue information can be cumbersome and unsafe. Whenever you take a photo of a document, you unwittingly place a middleman in the process which makes digitalization unsecure.
A picture of a business document on your smartphone can be automatically backed up to non-privacy focused cloud service like iCloud or Google Photos. These backups are vulnerable to government requests, third-party hacking, or disclosure by rogue employees as they are not protected by end-to-end encryption. In addition, storing photos of confidential documents on an employee’s device leads to a situation where the company loses oversight of where critical business information is stored. Potentially, it can also lead to unauthorized processing of personal data. Whenever this happens, personal data might be put at risk without the knowledge of the company.
We are proud to announce that our recently launched document scanning feature provides a solution to these issues by connecting physical documents to the digital work environment in a secure way. What makes our document scanner unique is that the photos are not saved locally on the users’ device but go directly to our end-to-end encrypted cloud storage. Thanks to the encryption, the files are protected from unauthorized access. In addition, the files benefit from Tresorit’s various control features such as granular access-permissions and sharing controls.
What is document scanning good for?
- To upload receipts and invoices to the cloud: scan your receipts and invoices after each purchase and Tresorit will upload them to the cloud in an encrypted format. Files can be then shared immediately with your finance team or accountant.
- To secure your notes and meeting memos: whatever you create during a meeting, be it sketches on a whiteboard or notes written on a piece of paper, just take a photo of it with the Tresorit app and it will automatically be uploaded to the cloud. Files can be shared instantly with the meeting participants.
- To transfer analogue data: there are times when you need to send a photo of your ID or passport for travel, legal, or other official purposes. With Tresorit, you can scan your sensitive documents and share them securely without adding an unsafe middleman like your phone’s storage or your email provider.
- To upload confidential documents: HR, sales and legal teams work with many confidential documents, employee and customers contracts for instance, which often need to be signed in a paper format. Tresorit Document Scanner lets you securely upload them to the cloud without any copies being made on your device.
How does document scanning work?
You can take photos of your work with the Document Scanner on your Android or iPhone device. It automatically detects the document’s edges and uploads the file to whichever Tresor you’d like right away. Tresorit never saves scans on your device, they are encrypted and uploaded immediately to the Tresor of your choice. Once you have uploaded the documents, you can securely share them with colleagues and partners straight away. See how to use the document scanner more in detail here.
What are Tresorit’s document scanner’s features?
- Auto crop: automatically detects the edges of a document or a whiteboard.
- Multipage pdf: allows you to scan multiple pages and save them as one PDF.
- Quick edit: you can instantly rotate, crop or enhance your photo with the quick-edit filters.
- End-to-end encryption: your scans are encrypted straight away on your phone and stored securely in Tresorit. Nothing is ever saved on your device.
- Advanced sharing: scanned files can be instantly shared with secure, encrypted links that can be further protected by a password, expiration date and open limit.